This week we’re doing something slightly different. I was reminded of this story when searching through old blog posts, so I thought I’d take it out, polish it up, and share it with you again.
The story takes place in 2015 when I worked at the university of Tasmania. I worked in the chemistry department, but three times a week I would traipse up the hill, over the road, past the agricultural sciences building (holding zoology, botany and microbiology) and further up the steep slope to the old medical sciences building (OMSB) where medicine used to be taught (yes, I know, the name ‘old medical sciences’ is like ‘turn left at the new roundabout where the big tree used to be’) .
I worked for the Foundation Studies Program (FSP), teaching chemistry to international students as part of the English Language Centre (ELC). The base of the ELC was not in the OMSB (acronyms galore) but it was on the next hill over, in a place called Hytten Hall.
My story starts with an email, sent to all ELC staff, asking for someone to please pick up their milk from agricultural sciences, as the new milk delivery truck could not turn around at OMSB (due to the tiny carpark) and could only deliver the milk to the stop further down the hill. (I am very sad now, because as I write this post, I cannot find the original email.)
This email about the milk was a big surprise to me. The staff get milk delivered? Doesn’t happen in the chemistry department. It’s a luxury that I am denied, and these people aren’t even bothering to pick it up? It’s a two minute walk down the hill, people! Pick up your milk!
Anyway, it looked like the people weren’t listening:
Another email about the milk, so I apologise.
I have just had a call from our milk suppliers that the milk delivered on Mondays hasn’t been collected by the Wednesday for the last couple of weeks and they have said that collection is sporadic.
Could somebody please get back to me to confirm who usually collects it on the Monday? I’d like to make sure it is in fact our staff collecting it and perhaps consider another method for the order. I also am aware that there are teachers who teach later in the week who would miss out if I were to cancel the order over there and have it delivered here instead. But that would mean somebody coming over to Hytten Hall. Currently the order is 1 full cream and 1 lite.
Several points here: is someone from another department picking up our milk?! That would not be good. Milk rustling in the zoology department! Call the milk police!
Then, point two: it’s important for everyone to know what the order is. Perhaps we have only picked up the full cream milk, not the lite milk. And one what? 1 litre of milk? 1 two litre bottle? It’s all too confusing! Perhaps the milk is not picked up because it’s too confusing!
And as for the Hytten Hall suggestion – no chance! If they can’t get down to zoology, there’s no way someone could walk down the bush path through the jack-jumper infested bbq area and then back up to Hytten Hall. Not going to happen.
A staff member responds:
I can only answer for myself but as a casual and not being present on Wednesday, I cannot collect it.
I suggest that we order in long life milk once a semester to be delivered to our floor. Office works for example could do this with the photocopy paper, or we could order from Coles or Woolworths. The milk could be stored in the staff room. There is often no milk here on the rare occasions that I want one at break on Thursday.
Now here’s a problem solver. We could use long-life milk. There wouldn’t be a weekly issue then, just a once a semester delivery. There are even stores that do this – stores that have trucks that can make it to the OMSB. Let’s do that. Then the poor girl could have her cuppa tea on Thursday after her teaching.
But there’s a complication, and the reason for the tardiness may be discovered in the following email:
Between Foundation Studies staff and the other people working on Level 3 we usually manage to get hold of a carton of milk each week from else where in the building (OMSB).
I know that Level 1 still have a crate of milk delivered here (OMSB) each week (mixture of full cream and lite). They must have a different supplier.
I suggest we use the same supplier as Level 1 and have 1 carton of full cream and 1 carton of lite milk delivered with them and then we can just pick it up from the foyer as we did before.
It is not the staff’s fault! The truck should be able to go to the OMSB – another truck does. And it gives both full cream and light milk. The supplier is just slack.
And as the staff can go and raid the supply from level 1, there is no need to traipse down and back up the hill. Now that the lift is working, you can get milk without putting in much effort at all. (There is no mention of whether the level 1 staff are happy to lose their milk to level 3 staff. We may never know their true feelings – I don’t think they have the email address list).
Our secretary responds:
I have just cancelled the milk order for FSP. We will be placing an order for long life milk capsules, which was something we were considering earlier this morning.
I believe there is still some milk at the Ag. Science building, if somebody would like to collect it for this week?
Long life milk has been ordered. The whole situation has been neatly resolved. Or has it?
I’m not sure whether you have already proceeded with the new milk order, but I just wanted to mention that I think Erika meant for us to order cartons rather than capsules of UHT; I’m quite concerned about the waste generated by capsules and how this reflects the university’s commitment to being sustainable…
If it isn’t too late, I would really like to echo Michael’s suggestion that we incorporate our milk order into the SLIMS/SM order for level 1 – I’m not sure how many others would agree with me but I personally would prefer to not be drinking UHT milk on a regular basis.
I know that this isn’t an easy situation for you either so I do appreciate your help.
Nope, not resolved.
This difficult situation remains ongoing. It’s a hard situation for everybody. We may need counselling – at least the secretary probably will. I wonder if her job description includes the arduous task of herding cats.
UHT milk is not good, capsules are not sustainable and we are never going to get this situation sorted out. I am wondering how much paperwork will be required to order milk with a different department – it would be crossing departmental budget lines. I’m sure that comes under the heading of ‘impossible’. I am also wondering how much milk these people need? How regularly do they drink the milk? Is this a meal replacement, protein shake kind of situation?
Some answers were forthcoming in a much more formal email:
Good morning everyone
Further to my email in relation to the milk order dated Monday, 18 May – the reason we are ordering the UHT milk is because the milk was not being collected from the drop off point and therefore going to waste. The UHT capsules are recyclable which will mean you will be compliant with the universities sustainability commitment. We chose the capsules over the cartons as the capsules can be used per drink without having to open a carton and it going to waste if not used.
The milk supplier advised that they deliver milk to all the departments at UTAS (except to the restaurants). They also advised that they do not deliver milk to the OMSB any longer. All orders for SLIMS ceased at the beginning of the year and the only deliveries that are being made in that vicinity are to Agricultural/Plant Science and to Zoology and they are very large orders. Perhaps somebody who is located within the OMSB is collecting their milk and bringing it back to the building from this drop off point. If you would like the milk order to be reinstated and to go with the other deliveries, then it would mean going over to the other building and collecting it again. We should not rely on other department’s staff to collect our milk for us.
Please advise if you would like the milk delivery reinstated. Could you also confirm who will collect the milk each Monday morning – we can trial this for 1 month and if the milk is not being collected each week then the capsules will be the only option.
This appears to be the simplest and most sensible solution.
And so it does. Simple, sensible, and, in my opinion, this email has a slight ’slap on the wrist’ tone to it. Which had the desired effect:
I am happy to go with the capsules.
We’re not even going to try for a month to pick up our milk from Ag Science. We will just make do with capsules. Seeing as they are sustainable and all. However, there was a little hiccup even now:
you will need to institute a recycling bin system in our area as we do not currently have one.
And even this little problem was overcome in time:
All you will need is a box with a plastic bag in it, that’s what we do over here and the cleaners empty it. Maybe write on it that it’s for recycling only.
So that was that. The Great Milk Palava was sorted. All over. Almost.
One final email came just a little too late:
Sorry for the delay in getting back to you; I was waiting to hear back from my husband, who works for Student Systems (formerly SLIMS) on Level 1 of the OMSB. Here are the contact details for Betta, who deliver their milk to the OMSB.
Betta misses out on the milk delivery. Capsules it is.
And for me? I continued to use the little carton of milk that I bought myself from the corner store and kept cool in the tiny camping fridge I kept in my office.
So that was a bit of fun. I hope you enjoyed it. If you did, you might enjoy the murder mysteries I have written that are set in the university environment. You can find the Deadly Miss series at rjamos.com.
We will go back to talking about organised and peaceful living next time. Chat to you then.